5 Benefits of Paying Bills with Our Accounting & Bookkeeping Services
Managing your company’s bill payments is no easy feat. The sheer number of bills and receipts to sort through on a regular basis can be overwhelming enough, but using a traditional paper-based billing model presents particular logistical challenges. Think: risk-prone double entry, confusing approval chains, time spent voiding and reissuing checks, and massive piles of paper to organize and store. Luckily, there’s a better solution to this accounting issue. Save time and get better control over your cash flow by outsourcing your bill payments to us. We use Hubdoc for intake and processing of your documents, Bill.com to streamline approval and payment of your bills, and QuickBooks online for reporting and reconciliation so you can focus on running your business instead of keeping up with administrative tasks. Ready to save time, money, and sanity? Here are just 5 benefits you’ll receive when you hand your accounting to us.
1) Stay in control with an automated process
Say farewell to labor-intensive steps in your business payments process. You don’t need to sort through piles of paper or enter data line by line—we’ll do the work for you. Although Bill.com streamlines busywork, you always maintain full control. You can review and approve bills with just one click, or set up automated approvals for recurring payments. You can also customize role-based access and assign bill and payment approval workflows. Based on the rules you set, Bill.com manages the workflow—so you can get back to your business.
2) Take paper out of your process
We use Hubdoc for capturing and storing images of Bills, Receipts, statements, and checks. Any bill approvals, payments, and reconciliations are all handled in Bill.com—so you never have to track and store paper documents. Not only does this improve daily workplace efficiency and save you countless headaches, it’s also better for the environment. Going digital minimizes your carbon footprint and reduces paper waste, which, in turn, prevents paper clutter. That means you can spend less time scanning, filing, and organizing the mountain of bills and invoices on your desk, and more time making headway on important projects.
3) Ensure accuracy and reduce fraud
Not only do we take the hassle out of paying bills, we use Bill.com to make the payment process that much more secure. All payments, whether check or electronic, are made through the bill.com account, so your bank account and routing numbers are never exposed. Bill.com has comprehensive document management and automation systems that allow us to categorize, sort, and store all your files in one virtual location—so your information is always organized and audit-ready.
4) Maximize Cashflow and Minimize Late payments
Because our integrated service links with your QuickBooks Online account, you will always know which bills are due in the weeks ahead. This can eliminate late fees from paying bills too late and minimizing cash crunch by never paying bills too early.
5. Pay vendors how they want to be paid
Using Bill.com allows you to bring more flexibility and efficiency to your bill management process. Flexible payment options like domestic ACH, international wires, and virtual card make it easier than ever to pay vendors how they want to be paid. Outsourcing to us saves you time and energy, reduces the risk of fraud and error, and brings more flexibility to your bill management process. That’s because we use Bill.com—it’s a straightforward, intuitive solution that delivers above and beyond.